Frequently Asked Questions

 

We've compiled a list of some Frequently Asked Questions below. If you can't find the question/answer you are looking for on this page, select Search - we'll search the entire site for you. If you'd like to ask your own question, click Ask A Question and we'll get back to you with an answer.





Q: What is a "management company," what do they do, and how do I reach them?

A: A property manager is contracted by the Board of Directors to provide property, administrative and financial management.  This would include providing on-site personnel to perform services such as:  service requests fro repairs and maintenance of property, preventative maintenance, general care of all common property areas, contractor supervision, and contract procurement.   Financial management services include: budget preparation, maintain and publish financial statements, management of accounts payable and receivable, collection of assessments, and collection reports.  Administrative management  includes the development and enforcement of the resolutions, rules, regulations and architectural guidelines; policy development, correspondence, maintaining files and records, insurance administration, association reports, changes in home ownership, etc.  In addition, our property manager is a general clearing house for problem solving, communications with homeowners and the Board of Directors and to serve in an advisor capacity. The management company reports directly to the Board of Directors and all decisions are made by a majority vote of the Board of Directors. The management company may be reached through the link on the Contacts page. The property managers' office is located on the second floor of the Smith House.

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Q: What is a homeowner's association?

A: It is a non-profit corporation registered with the State and managed by a duly elected Board of Directors. Its purpose is to maintain all common areas and to govern the community in accordance with the provisions of the legal documents: The Declaration of Covenants and Restrictions, including the Management Standards Agreement; A Supplementary Declaration of Covenants and Restrictions for each parcel; Bylaws, Articles of Incorporation and Book of Resolutions.  The governing legal documents for the association may be viewed online within the or at the property managers' office. The corporation is financially supported by all members of the homeowners association. Membership is both automatic and mandatory.

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Q: What are our Governing Documents?

A: The Declaration of Covenants and Restrictions, including the Management Standards Agreement, the Supplementary Declaration of Covenants and Restrictions for each parcel, the Bylaws, Articles of Incorporation and Book of Resolutions  are the governing legal documents that set up the guidelines for the operation of  our planned community as a non-profit corporation. The governing documents are recorded by the County recorder's office of the County in which our property is located and are included in the title to your property. Failure to abide by our  governing documents may result in a fine to a homeowner by the Association. The governing legal documents for the association may be viewed online within the Resource Center page of this site or at the property managers' office.

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Q: What are the Bylaws?

A: The Bylaws are the guidelines for the operation of the non-profit corporation. The Bylaws define the duties of the Board of Directors, the terms of the Directors, the membership's voting rights, required meetings and notices of meetings, and the principal office of the Association, as well as other specific items that are necessary to run the Association as a business. The Bylaws for the association may be viewed online within the Resource Center page of this site or at the property managers' office.

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Q: What is the Board of Directors?

A: The Homeowner's Association again is a corporation and therefore a governing body that is required to oversee its business. The Board of Directors is elected by the homeowners, or as otherwise specified in the bylaws. The limitations and restrictions of the powers of the Board of Directors is outlined in the Association governing documents found within the Resource Center page of this site or at the property managers' office.

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Q: Are there any other rules?

A: Most associations have developed Rules and Regulations as provided for in the governing documents and adopted by the Board of Directors. Rules are established to provide direction to the homeowners for common courtesies with regard to parking, vehicles, pets and pool use hours, etc. In addition, we have Architectural Guidelines with procedures for submitting requests to make exterior changes to your home. Such changes may include new windows or doors,  and landscaping, These rules and guidelines are set up to maintain the aesthetic value and integrity of the community on behalf of all owners, and hopefully protect the market value of your investment as well. Violations of these rules may result in action by the Board of Directors and a fine. In addition, if you proceed with an exterior improvement or change, without written approval of the Board of Directors, Architectural Committee or Landscape Committee, as applicable, you will be required to remove or correct the alteration and/or be fined for the violation. For more information about this topic visit the Resource Center page of this site or at the property managers' office.

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Q: If I am having a problem with a neighbor for a violation of the Policies and Guidelines, what can I do?

A: If residents cannot resolve a situation between themselves, then turn to your Association. Should you have a situation that does not appear to be resolved through neighborly means, and you are willing to actively participate in the enforcement provided by the Policies and Guidelines, you may report the situation to the property managers' office. If the situation is deemed in violation of the Policies and Guidelines, the Board of Directors will institute the enforcement policy. Your continued assistance may be required.

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Q: Are Board Meetings open to all residents? If so, where and when are they held?

A: Yes Board Meetings are open to all residents.  Please come!  Your attendance and participate is welcome.   The Board Meeting is held at the Smith House usually, the fourth Tuesday of every month at 7:30 pm.   The Board does not meet in August and the Annual Board meeting is the first Tuesday in December.   This information is also found in our newsletter, on our website,  online on the Calendar page and on the Smith House bulletin board by the side entrance.

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Q: If I want to serve on a committee, how do I find out what committees are active and how I can get involved?

A: The Contacts ???" Committee Members page of our website will inform you of the status of current committees organized and committee contact information. We have several committees in Princeton Landing that exist only due to the wonderful efforts of our volunteers.  There are also parcel committees, so please contact your parcel chair.  Covenants and Landscaping Committees members are appointed by the Board.  The other committees are: Communication, Recreation, Smith House, and Social, If you are interested in volunteering, please contact the committee chair.

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Q: What is my assessment?

A: The assessment is the monthly amount due from each homeowner to cover the operating expenses of the parcel, common areas, provide for reserve funds for replacement of common facilities in future years, and other association expenses. Your assessments are due on the first of the month. Statements are sent for assessments as a reminder of the amount due. 

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Q: How is the amount of my assessment determined?

A:  Your Assessment is based on your Parcel's Operating Expenses, Deferred Maintenance Estimates and Capital Reserve Estimates.  Also included is your parcel's proportionate share of the overall association non-parcel expenses.  Each parcel prepares an Annual Budget that is voted upon at the Parcel's Annual Meeting, which usually takes place in November or early December. The parcel approved budget is then submitted to the Board of Directors for approval.  The Board votes on the budget at the Annual Meeting in December.

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Q: Will my assessment go up?

A: There is no concrete answer to this.   This will depend on the parcel expenses, how well the parcel budgeted and managed their expenses,  maintenance projects planned, capital improvement projects planned to name a few items that can affect the budget.  Other considerations could be weather related - did we have a very bad winter and under-estimate the cost for snow removal or did we have a mild winter and not use the snow removal to the extent of the budget?

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Q: What happens if I don't pay my assessment?

A: The costs for maintenance and management services incurred by the Association are dependent upon timely receipt of the assessments due from each homeowner. Late payments will result in a late charge as assessments are due on the first of the month. In addition, our governing documents allow the Association to charge late charges and interest and proceed with a lien on your property, or foreclosure proceeding for nonpayment of assessments.

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